Tuesday, 5 August 2014

How to bold and color text multiple similar words in a word document without using macro or VBA ?


In Microsoft Word one can do a search and replace on the formatting of text.

Select the section of text to be modified

Bring up the search and replace tool (Ctrl+H).

Click on the More button to get the formatting options.

Click in the Find box. Click on the Format button, and select Font…

Select Bold (or whatever format you’re trying to change).


Click in the Replace With box.

Click on the Format button, and again select Font…

Select Italics (or whatever format you’re trying to change).

Click on Replace All

 This technique can be used with any sort of formatting (paragraphs, styles, etc.)  Also, be sure to click on the Special button to see the options that are available there (Any Digit, Any Letter, etc.) 

For example, it’s possible to change all negative numbers to blue this way, by specifying the Find What as a minus sign followed by the Any Digit notation and by specifying the Replace With as nothing but with a font color of blue.


I am using windows 8.1 and MS Office 2013 i.e. if MS Office 2013 but it also supports all other versions of MS Office as well.

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